Announcements

eSRA posts updates to the system here and maintains them on this site for about six months.  If you need access to prior announcements, contact eSRAHelp@lbl.gov and the eSRA Functional Lead will retrieve them for you.

01/16/2018 SF424 System Upgrade for NIH Adobe Forms E

posted Jan 15, 2018, 7:08 AM by Cynthia Sylvester

The January 2018 eSRA upgrade to the underlying software application incorporates an upgrade to the SF424 module supporting the new NIH Adobe Forms E and customizations for the NIH Grants.gov upload Views 8.0 (for R01, R21, and other NIH Grants.gov proposals) and 8.3 (for fellowships).   

The attached document highlights the changes to the look and feel you will experience for the NIH Grants.gov proposals now using Adobe Forms E.  See the announcement eSRA Upgrade January 2018 for changes to the general eSRA software.

If you experience any problems, or receive unexpected error messages related to Adobe Forms E funding opportunities, contact eSRAHelp@lbl.gov immediately so we can assist you and minimize your time and frustration.

01/16/2018 System Upgrade

posted Jan 15, 2018, 7:04 AM by Cynthia Sylvester   [ updated Jan 15, 2018, 7:10 AM ]

The January 2018 eSRA upgrade is to the underlying software application, not the LBNL customizations.  This is required to keep current with the software and vendor support.  We also upgraded the SF424 module to accommodate the new NIH Forms E for Grants.gov submissions.

The attached document highlights the changes to the look and feel you will experience.  Basic functionality for most of eSRA remains the same.  See the announcement eSRA SF424 Upgrade January 2018 for changes you can expect for the NIH Grants.gov Forms E functionality.

11/17/2017 Update

posted Nov 17, 2017, 7:34 AM by Cynthia Sylvester

Please remember to clear the cache on your browser to obtain the best operations for system updates.

eSRA System updates implemented November 17, 2017:

Streamlining Optimizations: Details are available on the eSRA website

  • Views 6.0 – 6.4 – sponsor details for Grants.gov proposals
  • View 7.2 – NEPA-CEQA
  • View 9.A – PoP & Budgets
  • View 9.3.N – Non-Compete Single Year
  • PI Approval activities
  • Request Changes from Proposal Team activities

eSRA.lbl.gov Website Updates: (since the last announcement, October 16, 2017)

Forms page

  • eSRA Equipment Gift Approval From for Change of PI (updated)
  • eSRA Equipment Gift Approval From for co-PIs (new)
  • eSRA Gift Approval From for Change of PI (updated)
  • eSRA Gift Approval From for co-PIs (new)

If you have questions or concerns, please contact eSRAHelp@lbl.gov

10/17/2017 Update

posted Oct 16, 2017, 6:52 AM by Cynthia Sylvester

Please remember to clear the cache on your browser to obtain the best operations for system updates.

eSRA System updates implemented October 16, 2017:

Streamlining Optimizations: Details are available on the eSRA website

  • View 3.0 – Funding Opportunity and Proposal Submission
  • View 3.1 – Grants.gov Proposal Forms
  • View 3.4 – Sponsor & Funding Opportunity
  • View 3.H – Sponsor & Funding Opportunity (not Grants.gov)
  • 3.K – Sponsor Only
  • 3.N – DOE Direct, not Grants.gov
  • 6.8 –Non-Federal Proposals
  • View 8.5 – Proposal Documents
  • View 9.3 – Budget Summary Information (all versions of 9.3)
  • User Facility-specific Optimizations
  • MLA/ILA-specific Optimizations

System Design and Bug Fixes

  • Related B&R Code 830404000 - Liabilities is only available for MLA/ILA proposals
  • Updating Post Award RA in eSRA will not update FMS
  • Fixed problem with Grants.gov subaward values clearing when using the activity 'Update SF424.'
  • Updated the Disclosure of Intellectual Property Form to correct the UCOP website reference for DOE-Direct proposals.
  • Related to Gifts
    • Updated the language on the Gift Approval Form in the following locations:
      • PI Approval activity
      • Gift Approval Form created by eSRA when the Division accepts the Gift
      • Gift Form posted on the eSRA website (for use with PI Change Modifications)
    • Updated the Directorate Word Merge Letters

eSRA.lbl.gov Website Updates: (since the last announcement, August 7, 2017)

Supplemental Topics page

  • Create Document for Manual Submission QR5005 (new)
  • Gifts Desk Guide - updated with page #s noted:
    • Clarification added about 700-U requirements for original signatures (page 6)
    • 700-U and UDev 100 Merge files now available (page 6)
    • Updated to reflect 'New' is acceptable answers to question 2.d (page 7)
    • Updates to the Interest Allocation Process (page 29)
    • Clarification added to Costs are Final for Gifts (page 30)
    • Updates to Gift Closeout Process (pages 31-32)
  • Sponsor Reference Number Desk Guide (moved to the Curriculum By Role - Contracts Office page)

Forms page

  • CRADA COI Form Word Merge Version (new)
  • 700-U 2016-2017 WordMerge (new)
  • LBNL UDEV100 WordMerge (new)
  • eSRA_Gift_Approval_Form used for PI Changes on Gifts (updated)

If you have questions or concerns, please contact eSRAHelp@lbl.gov

eSRA Training Environment

posted Aug 9, 2017, 6:59 AM by Cynthia Sylvester

The eSRA Training environment access portal has changed which some of you use for practice or to capture and send screen shots to others that you work with.  If you need access, please contact eSRAHelp@lbl.gov for the new URL.

08/07/2017 Update

posted Aug 7, 2017, 7:08 AM by Cynthia Sylvester

The following have been updated in since July 14, 2017.

CRADA Post-Go Live Stabilization Items:  (CRADA Desk Guide updated accordingly with page #s noted.)

  • Added validation when saving award or modification View 4.2 to provide warning so that monetary amounts cannot be accidentally added to Unfunded CRADAs. (Pages 74, 84, 86, and 91)
  • Updated the notification to the RIIO office when there are positive disclosures on CRADA COI forms to include the forms in the email notification
  • Updated guidance to RA/PI within the Request Background IP Review activity (Page 10) based on input from the Technology Commercialization Associates at IPO.
  • Updated the ‘Submit JWS to BSO’ activity: (Page 52)
    • Icon matches the other ‘Submit’ type of activities.
    • Clarified the information about what happens after clicking the ‘OK’ button.
  • Updated View 3.H – Sponsor & Funding Opportunity to clarify help text for zip code to use when the technical contact is coming onsite.  (Page 16)
  • Changed the LBNL Facilities Used question on View 7.0 and 7.0.L from multiple choice to single option. (Page 22) 
  • Fixed Bug: Fairness of Opportunity question was displaying code instead of the answer in the Printer Version and View Submission version of the proposal.
  • Other updates to the CRADA Desk Guide based on feedback from users:
    • The terms ‘Participant’ and ‘Party’ are used interchangeably within the Desk Guide and both refer to signers of the CRADA Agreement other than LBNL.
    • Clarified Multi-Party CRADAs refers to parties to the Agreement, not just industry Participants. 

Streamlining Optimizations: Details are available on the eSRA website

  • View 2 – LBNL General Purpose Information
  • All versions of View 4 – Research Personnel plus the personnel pop-up views to add people

eSRA.lbl.gov Website Updates:

Changed the heading in the left navigation bar from ‘Contact Us & Get Help’ to ‘Contact Us & Training Resources’ to provide better clarity about the location of training documentation.

·       Supplemental Topics page

  • Advanced Searching and Filtering QR2007 (new)
  • CRADA Desk Guide for eSRA to reflect the Post Go-Live Stabilization updates specified above.
  • PI Change Desk Guide for eSRA updated to reflect IPO business process change request to require the Gift Approval form be signed by the new PI for any gift and uploaded on the PI Change View.
  • States in eSRA QR2006 (minor update)
  • Project Purpose QR2027 (minor update)

·       Forms page

  • CRADA Final Report Form (new posting)
  • eSRA Gift Approval Form (updated to reflect business process change)
  • eSRA Equipment Gift Approval Form (updated to reflect business process change)

·       FAQ and Troubleshooting page of eSRA.lbl.gov

  • Moved the Grants.gov postings from the ‘Funding Proposals FAQ’ page to a new page for clarity

Streamlining Updates

posted Jul 14, 2017, 7:27 AM by Cynthia Sylvester   [ updated Aug 4, 2017, 1:29 PM ]

The eSRA Streamlining Project is performing a thorough review of eSRA Views, Activities, and Workspaces to address problems resulting from the phased implementation of eSRA including:
The terms RAPID, OSPIP, and LOB will be removed from questions and help text.
New technology will utilize conditional display of questions to improve experiences between proposals types and lines of business.  This will result in questions being hidden that are not needed based on answers to questions on prior Views in the proposal.
We will improve help text by including links to reference documents centralized on the eSRA Informational website where appropriate.
We will clarify questions and help text for nuanced differences between proposal types and lines of business. 
We will implement standardized use of terms, (e.g Direct and Prime Sponsor).
The attached documents itemize the optimizations included with each Production Release

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