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11/1/2018 Update

posted Nov 1, 2018, 8:14 AM by Cynthia Sylvester

Dear eSRA Users,

Please remember to clear the cache on your browser to obtain the best operations for system updates.

eSRA System updates implemented  November 1, 2018:

System Updates

  • Help text updated to link to the new SPO website and Contracts Officer Assignments by

Enhancements to Export Control process

  • Export Control Approval will be required if the Direct or Prime Sponsor is foreign or if any of the National and Homeland Security questions are answered ‘yes’ (including DOE-Direct proposals)

  • Export Control status will be ‘Pending Approval’ instead of ‘Notified’ and approval is required before award generation for non-DOE-Direct awards.

  • Request for Approval is triggered on the following activities:

    • Issue CO Approval

    • CO Approve Gift Proposal

    • Approve for DOE Submission - Office of Science

    • Approve for DOE Submission - Not Office of Science Electronic System

Enhancements to CRADA Closeout process

  • Final Report closeout activities and notifications provide information for special handling of Final Reports that contain CRADA Protected Information.  The following activities contain the updates:

    • Request CRADA Final Report (available to SPO Closeout Coordinator)

    • Submit Final CRADA Report to SPO (available to PI)

    • Submit Final CRADA Report to BSO (available to SPO Closeout Coordinator)

    • Close CRADA Award (available to SPO Closeout Coordinator)

Enhancement to Salary Cap process

  • Activity: Request Over Salary Cap Approval updated to reference the new form created and required by the Directorate for Over Salary Cap approvals.

  • Request Over Salary Cap and Accept Over Salary Cap activities now available in more states beginning with ‘Preparation.’


Informational Website ( Updates:(since the last announcement, August 31, 2018)

Supplemental Info by Topics page

  • CRADA Desk Guide (updated for changes to Final CRADA Report processes)

Forms page

  • Business Manager_Closeout_Checklist_and_Delegation_of_Authority_Form (new)

  • Commitment Request Form (new) - posted on behalf of Darren Ho

  • Directorate Discretionary Funds Request Form (new) - posted on behalf of Darren Ho

  • NIH Salary Cap Funds Request Form (new) - posted on behalf of Darren Ho

  • Request for Shared Cost Support (revised) - posted on behalf of Darren Ho

If you have questions or concerns, please contact

The eSRA Team