Sponsors

Additional information may be found at eSRA.lbl.gov/topics.

eSRA training, including links to eLearning modules and published Quick Reference Sheets, can be found at eSRA.lbl.gov/training.

Information about error or validation messages can be found at esra.lbl.gov/topics/validation-messages

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I can't find a sponsor, but I think we've done business with them before.  

  • Use 'Company Profiles' in the top navigation bar in eSRA to look for sponsors.  
  • The 'Filter By' options include name, also known as, acronym, country, RAPID ID etc.  
  • Enter as little information as possible to get the widest possible results.  In other words, type a key word in the name using a wild card to assist in the search instead of typing the entire name.
  • The wild card % can be used to extend your search.   
  • Contact sponsors@lbl.gov for further assistance.  

How do I request a new sponsor? 

  • Contracts Officers and Resource Analysts can find the 'Request New Sponsor' button on the bottom left in the proposal workspace.  It provides a form that will be submitted to the Sponsor Administrator through eSRA.   A Quick Reference Sheet is posted in the training section with more information.
  • Others can email sponsors@lbl.gov with new sponsor requests or with questions about sponsors.  

Reps and Certs

When do I need to request Reps & Certs?

  • Reps & Certs are required for all U.S.-located non-federal new sponsors except U.S. Universities or State and Local Governments.  
  • This requirement includes non-profit organizations, even if they are listed on the Melissa Data List, GuideStar or other non-profit lookup list.

Which organizations do NOT need a Reps & Certs?

  • Foreign and Domestic universities, State and Local governments and Federal agencies are exempted from this requirement.
  • If the organization is known to be foreign, the Reps & Certs also are not required.  Indicate it is a foreign organization in the comments section when making the request for a new sponsor and provide the country and the website (if available).

Why do I need to request a Reps & Certs for an unfunded user agreement?

  • All sponsors must be assigned a sponsor type and that is, in most cases, determined by the Reps & Certs.
  • Some sponsors whose first agreement at The Lab is a non-proprietary user agreement may later have a WFO or proprietary user agreement and the same sponsor record is used for all types of proposals.

A sponsor has changed its name.  How do I make the change in eSRA?

  • Requests for name changes should be sent to the eSRA Sponsor Administrator.  If you don't know who that is, you can send your request to eSRAHelp@lbl.gov and it will be forwarded to the Sponsor Administrator.
  • Send as much information as you have about the name change including any current sponsor contact information to the sponsor administrator so the correct path forward can be determined.
  • Many factors are involved and the path forward must be determined on a case-by-case basis.